Northern Arizona University

 

SSW DEPARTMENT TRAVEL

TRAVEL PROCEDURES

1. Complete and sign the following forms at least three weeks prior to travel:
   • RECORD OF ABSENCE
   • APPLICATION FOR TRAVEL FUNDING
2. Forward the completed forms to Kooros Mahmoudi for his signature.
3. Upon travel completion, provide the following to Hilary McDonald within FIVE DAYS:
• TRAVEL REIMBURSEMENT CHECKLIST
• ALL NECESSARY RECEIPTS
4. Hilary McDonald will prepare the Exhibit J document and forward it to you for your signature. Once the required signatures have been obtained, Hilary will process your reimbursment. Per travel policy, the reimbursement is to be made within 30 days of your return.
5. If you have any questions, please contact Hilary.

Booking your airfare: 

• Be sure to print your airfare booking at least 21 DAYS PRIOR to travel.
• Airline quotes are only necessary in the following cases:
  

1. When mixing a business trip with a personal trip, a quote must be printed showing what the airfare would cost if you were flying only for business.
   
2. If flying with family members, please book your flight separately or get documentation from the airline for your portion of the cost of the flight. You can do this by printing an itemized quote (on the same day/website as your actual booking) for a one-person flight.

TRAVEL LINKS

Travel Policy from the Comptroller's website

NAU Travel Brochure provides general information about travel policies

Reimbursement Checklist helpful to review before and after a trip

Travel Worksheet Form helpful for determining trip costs

Travel Links Links to many travel search engines (Sidestep.com, Expedia.com, etc.), Airlines, Flagstaff Shuttles, major hotels, currency exchange, airport parking, and more.

PER DIEM RATES 

Domestic Per Diem Rates

International Per Diem Rates

OUTSIDE FUNDING

In addition to Department funds, funding may be available to tenured/tenured track faculty through the SBS Dean's International Travel Support Program or through the Provost's Faculty Travel Award Program. The SBS Dean's Office manages both funds. Applicants should apply in advance by the September and February deadlines. Contact Hilary McDonald for more information.