Northern Arizona University

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Class Requisite Enrollment Information for Faculty & Staff

Enrollment in a particular course often requires that students have already completed or are currently enrolled in another course (prerequisite); or that students enroll in a specific, related course in the same term (co-requisite); or that students meet other criteria. For example, students may need to be in a certain major in a particular college in order to be eligible to enroll in a course. LOUIE will attempt to verify that students have met the requisites at the time you attempt to enroll them. If students have NOT met these criteria at the time of enrollment, you will see the following error message and will be prevented from adding the course for them:

• Requisites not met for Class, not enrolled. (14640,18)
• Requirements have not been met to enroll in the specified class. The enrollment transaction was not processed.

To identify what the requisites are for a given course, you can look at the current NAU course catalog at http://www4.nau.edu/aio/CourseCatalog/.

If you believe a student has met or is in the process of meeting the specified requisite at NAU or another institution, the student can request to have the requisite waived and be allowed to enroll in the course which has the requisite. To do so, the student must complete an Override Authorization Form and have it approved by a representative of the academic department that offers the course which has the requisite. The Override Authorization Form can be found on the Office of the Registrar Home Page. The form can be printed, completed, and submitted to the authorizing department in person or it can be completed on-line and e-mailed as an attachment to the authorizing department. Once the Override Authorization Form is approved by the authorizing department it can be taken or sent to the nearest Registration Site for processing and the course can be added to the student’s class schedule. See a list of Registration Sites at http://www.nau.edu/registrar and scroll to the bottom of the page for available sites. The enrollment in the approved class is accomplished by checking the “Requisites” checkbox in the “Additional Overrides” section of the Enrollment Request page and following all the normal procedures for that enrollment.

As you process enrollments and are faced with requisite issues, please keep in mind the following:

1. Requisites can and should be waived and enrollments processed based upon the submission of an approved Override Authorization for AND/OR an e-mail from someone with the authority to waive the requisites so we don't cause delays by having to mail or fax a form. The process remains the same regardless of whether a form or e-mail was used. Of course, the e-mail would need to include the same pieces of information that the Override Authorization Form includes.
2. An Override Authorization Form or e-mail requisite waiver will be assumed to be waiving ALL requisites for a class. It will not be logical to only waive one requisite as the other requisites will still block a student from enrolling.
3. Anyone with enrollment security can process the Override Authorization/requisite waiver form. It can be processed in a college, department, Gateway Center, Statewide Site, or Registrar's Office. For simplicity, all forms processed on campus will be forwarded to the Registrar's Office for filing (and/or processing), and all forms processed off campus will be filed at the Statewide site.
4. Only the academic unit which places a requisite on a course may waive that requisite.
   Exception: Academic Advisors may authorize a wavier of the requisite under the following conditions:
   1. When presented with proof by students that they are currently enrolled in the requisite course at another institution.
   2. When presented with proof by students that they have completed the requisite at another institution.
   3. When presented with proof by students that they have satisfied the requisite through AP/IB scores which are posted in the NAU student information system but for which appropriate credit has not been awarded.
   4. When the requisite shown on the system is incorrect.
5. The Registrar’s Office will not authorize waivers of course requisites as that is the prerogative and responsibility of the Academic unit offering the course. The Registrar’s Office will, however, process requisite waivers and enroll students in approved courses when necessary.
6. If a student calls or physically enters an academic office with questions about requisite waivers, the person assisting them should tell the student who to contact and how to contact the person who can authorize waiving a requisite. Contact information should include phone number and/or email address of individual. If student is calling outside of unit operating hours, unit voice mail should have the same instructions for the student.
7. For any prerequisite in SPA, FRE, GER, JPN, NAV, & RUS that is a 200, 300 or 400 level prerequisite, if a student has an equivalent level course of the number 223, 323, or 423, that x23 course will satisfy the prerequisite. For instance, if a SPA course such as SPA 404 has a prerequisite of SPA 304, then a student with SPA 323 credit has satisfied that (SPA 304) prerequisite.

Questions, Constraints, Issues, & Solutions

1. There is no course detail in the system for Post-Bacc students. Therefore, unless these students took their undergraduate degree at NAU, they will not be able to register for any course that has a requisite.
   
   These students will have to receive a requisite override for each course which has a requisite.

2. Students under a catalog earlier than 2001-2003 and those who had more than 90 completed hours at the end of the Fall 2002 semester, did not have their transfer course work redone on a course by course basis.
   
   To facilitate these students meeting 100-level requisites a dummy requisite has been added to most course requisites at the 100-level. Students with aggregate transfer credit have been placed into a TRAN Student Group. The 100-level course requisites were built to look for either the courses or the TRAN group on students.

3. If a unit finds requisites on a course are causing problems and/or is listed incorrectly in PeopleSoft and want to change them, how can a requisite be changed during the registration process?
   
   Contact Ron Pitt who will authorize a requisite change during registration for a promise of said change to be sent to UCC for later processing.

4. Students whose transfer transcripts have not yet been evaluated and posted into the system will be held back from enrolling in a class for which they are eligible. This could lead to a problem with limited capacity in certain courses.
   
   Basic Principle one: Believe the student when s/he tells you s/he has taken the requisite course and grant him or her the override.

5. Students whose transcripts are evaluated incorrectly may be blocked from enrollment in courses for which they have the requisites.
   
   If you find an error on a transcript prior to registration notify Janet Heinrichs in Undergraduate Admissions via email of the error and the correction. If you find an error during registration, grant the student an override and as a follow-up notify Janet Heinrichs via email of the error and the correction.

6. At which Registration Sites will students be able to register with an override?
   
   All registration sites are able to process waivers. Registration security also currently gives requisite override security. For students registering from off campus, an email exchange between the site and the authorizing unit may be warranted. An email from the unit approving a wavier of a requisite will carry the same weight as an approved Override Authorization Form. Once the approval is granted, the enrollment can be processed at the most convenient Registration Site available.

7. Student is enrolled in a Community College course this fall that meets the prerequisite.
   
   Grant the student an override for the subsequent course.

8. What format and forms will be used to grant the student an override?
   
   The standard override form can be used. Email can also be used to grant an override.
   
   Who in statewide will be authorized to grant an override?
   
   Academic units and DLS will work together to determine if an override must be processed through a Flagstaff-based person or if some other individual has authorization to grant the override.