NAU PEOPLESOFT FINANCIALS
Welcome to the Peoplesoft Financials (PSFIN) website.
April 2013 Updates:
PS Financials Training
This is a reminder that there are currently training courses scheduled for May and June on PS Financials Navigation, IDT/IST transactions, Requisitions, and Budget Inquiry that you can sign up for using the following link: http://www.nau.edu/its/training/
Travel Authorization/Advances
A travel authorization is optional and it is only required when a traveler requires a straight Cash Advance or a pre-travel cash advance
Expense Report
If you create a travel authorization always copy the travel authorization to your expense report. PeopleSoft Expense displays travel authorization for the dates that you specified. Refer to the travel training guides. https://nau.edu/its/learn/psfinancials_te/
Cash Advance/Pre-Travel
When a cash advance and a pre-travel advance are required, they must be created separately. The travel authorization will allow both types to be created on separate documents. Include actual trip dates and advance type in comment field.
Fiscal Year End Calendar
A detailed fiscal year end calendar with key deadlines will be sent out the week of May 6th.
Purchasing Initial Year End Deadline
5/13/13 - Monday Last day to enter FY13 Requisitions that exceed the bid threshold of $50,000. Contact Contracting and Purchasing Services with any questions.
New HR Payroll-Employee Report
The Emplid prompt in the HR Payroll report in PS Financial Reports/Payroll folder has been removed. A new report, HR Payroll – Employee , is now available in this same folder. Please use this report to research employee HR Payroll information. More improvements are planned to payroll reports this summer. Watch this website for further announcements.
This site will provide you with the most current information available regarding the Peoplesoft Financials system. Peoplesoft Financials is NAU’s system of record for financial transactions created directly in the system and those interfaced from other Peoplesoft modules and subsidiary systems. Peoplesoft modules encompass chart of accounts, general accounting, purchasing, accounts payable, travel, budgeting and cost accounting. Transactions entered through these modules are posted to the system’s accounting journals and ledgers, which in turn serve as the basis for the University’s annual financial statements and other reporting requirements.
The following departments serve various roles in maintaining the system:
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Comptroller's Office - serves as the primary steward for Peoplesoft Financials. It is responsible for maintaining the base chart of accounts and system control tables.
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Contracting and Purchasing Services - responsible for maintaining the purchasing functions, including vendor maintenance, Purchasing card, recording of fixed assets and certain Accounts Payable functions.
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Budget Office - responsible for establishing and maintaining budgets for departmental units.
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Post Award Accounting Services and Fiscal Compliance - Formerly Sponsored Project Services - responsible for post-award accounting and fiscal compliance for grants including budgeting, indirect cost recovery, billing and collections.
- Information Technology Services - the Peoplesoft technical team provides technical support for security configuration, development resources and problem resolution.
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Financial Services Technology Support – Responsible for computer-based hardware and software support, network administration, desktop support and business process design and analysis.
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Enterprise Reporting - Enterprise Reporting provides institutional information to the NAU community via a secured reporting environment accessing the NAU Data Warehouse. This information is provided to the campus community in order to conduct university business and support university planning, decision-making and reporting.
Transactions processed through Peoplesoft Financials are subject to Policies & Procedures set forth by the Comptroller’s Office and Contracting and Purchasing Services. All PSFIN users should refer to these policies and procedures when processing transactions through Peoplesoft Financials.
Comptroller's Policies & Procedures
Contracting and Purchasing Services Policies & Procedures
If you cannot find the answers you're looking for on this site, please contact the PSFIN Help Desk at: (928) 523-4357 or e-mail: PSFIN@nau.edu