EMPLOYEE ANNOUNCEMENT


Year-End Processing Deadlines

It’s hard to believe, but fiscal year-end is just around the corner. As you begin your planning, please refer to the following year-end processing deadline web page:

CMP 105: Fiscal Year-End Closing

Please remember that purchases must be recorded in the fiscal year goods/services are received. Departments should not hold back purchases because of budget issues. Please contact the Budget Office if you feel your account might run into a deficit.

Getting Ready for Year-End:

Here are some things you can be doing now to get ready for year-end:

1) Review the Business Objects “Open Encumbrance Report” for your department to identify PO, PD or TA documents with open amounts that should be closed.

* To close out open PD and PO lines via a CEC document, send an e-mail request with the document ID# to Susan.Weaverling@nau.edu

* Contact Gerry Barela (x3-6064) or Rosanna Ruiz (x3-6478) for instructions on closing out open TA lines

2) Review the Document Catalog to identify documents in "Draft" and "Pending" Phase (see Phase under Document State section).

* If you have documents in “Draft” phase that are no longer valid, please discard them. If they are valid, they should be completed and submitted for approval ASAP.

* If you have documents that have been in “Pending” phase for some time, please follow up with person(s) responsible for approving the document. To see what approval role is holding the document, open the document; click the “Action Menu” at the top of the page, then “Approve” and “Track Work in Progress”. A new window will pop-up that identifies the approval role where the document is sitting (e.g. TA-CMP, PD-CMP).

Contact Rosanna Ruiz at 3-6478 if you don’t know who has the approval role identified.

Year-End Informational Sessions:

We are in the process of scheduling a few year-end information sessions. Stay tuned for dates and locations

Advantage

Advantage is NAU’s system of record for financial transactions created directly in the system and those interfaced from subsidiary systems.

PeopleSoft

Instructions for Requesting Administrative Access to LOUIE.

Comptrollers Office

Business process and forms.

Travel

Policies and Procedures.  Travel related forms.

Contracting and Purchasing Services

Purchasing training and Policies and Procedures.

Purchasing Card

Policies and Procedures and Cardholder Account Application.

Payroll

Payroll related forms. ROA, SWEA, New Hire Packets.

Bursars - Deposits

Policies, procedures and deposit forms.

Information Technology Services

Information Technology Services operates and maintains information technology and telecommunications services.

Accounts Payable

Invoice processing and forms.