Accounts Payable
NAU PO BOX 4104
HONORARIUM:
An Honorarium is an unexpected gift, expression of gratitude, or token of appreciation presented to an individual for services which no fee is set, agreed upon, or legally obtainable. It may be monetary, but just as often is a small work of art or other appropriate expression. Honorariums are by definition modest in value. (Use Commodity Code: Honorarium and OBJT/SOBJ: 7535-20)
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STATE OF ARIZONA, INCLUDING NORTHERN ARIZONA UNIVERSITY, EMPLOYEES SHALL NOT RECEIVE AN HONORARIUM/STIPEND
[Employee payments shall be disbursed through the applicable payroll system (PAR)]
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STIPEND:
A stipend is an allowance or periodic payment. A Stipend can either be compensation for services rendered or scholarship/fellowship where no service is required. Compensatory Stipends are paid through the Payroll Department. Scholarship/fellowship Stipends are paid through Purchasing Services. (Use Commodity Code: Stipend and OBJT/SOBJ: 7510-30 Services Only, 7790-01 Scholarships Only )
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STATE OF ARIZONA, INCLUDING NORTHERN ARIZONA UNIVERSITY, EMPLOYEES SHALL NOT RECEIVE AN HONORARIUM/STIPEND
[Employee payments shall be disbursed through the applicable payroll system (PAR)]
Click to go to Payroll Site Index
GUEST LECTURER/GUEST SPEAKER:
A Guest Lecturer/Guest Speaker shall be defined as an individual distinguished in his or her field of specialization who shall visit Northern Arizona University for two weeks or less to lecture or interact with students, faculty or staff and payment for services shall be less than $2,500.00. (Use Commodity Code: Guest Lecturer and OBJT/SOBJ: 7510/30)
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STATE OF ARIZONA, INCLUDING NORTHERN ARIZONA UNIVERSITY EMPLOYEES SHALL NOT RECEIVE PAYMENT AS A GUEST LECTURE/GUEST SPEAKER/PERFORMER
[Employee payments shall be disbursed through the applicable payroll system (PAR)]
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PERFORMER:
A Performer shall be defined as an individual distinguished in his or her field of specialization who shall visit Northern Arizona University and conduct artistic classes or performances and the number of performances shall be limited and payment for services shall be less than $2500.00. (Use Commodity Code: Performer and OBJT/SOBJ: 7510-60)
Click: Go to Purchasing Services, Forms Page
STATE OF ARIZONA, INCLUDING NORTHERN ARIZONA UNIVERSITY EMPLOYEES SHALL NOT RECEIVE PAYMENT AS A GUEST LECTURE/GUEST SPEAKER/PERFORMER
[Employee payments shall be disbursed through the applicable payroll system (PAR)]
Click to go to Payroll Site Index
NON-RESIDENT ALIEN:
There is a packet at the front desk Purchasing Services, Gammage Building, Room 103, concerning foreign aliens doing business in the United States.
The IRS ruling states that a person outside the United States doing business in this country is required to fill out the papers in the packet.
All questions regarding NON-RESIDENT ALIEN should be directed to Susan Weaverling: Call 3-6103.
FOOD REIMBURSEMENT:
Submit Purchasing Services Food Purchase form, signed by the Dean, Director, or Chair of the department with the following information: · List of individuals in attendance · Business purpose of the meal, restaurant name and address if not supplied · Certify that no alcoholic beverages were included in total · Original itemized receipt and copy of the credit card charge ship.
NOTE: FOOD PURCHASES SHALL NOT BE CHARGED ON STATE ACCOUNTS Food purchases are not allowed for the following: Staff meetings Alcohol of any type Faculty functions
PAYMENT VOUCHER:
Some examples: Deposits for camps, seminars, prep school refunds, reimbursements for ticket sales, swimming lessons, return of funds, undergraduate refunds for students, financial aid refunds
This process is used when refunding funds to individuals or vendors when there is no value in processing PD's.
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REMIT ADDRESSES ON INVOICES:
If the address is not correct in the vendor table, it is the vendor's responsibility to provide the correct address to Northern Arizona University via the Vendor Registration Application (Substitute W-9) form.
Click: Go to Purchasing Services, Vendors Page
CONFERENCE FEES :
There are three ways to pay for Conference Fees:
Individuals shall not be paying for the conference fees with personal funds
REIMBURSEMENTS:
All receipts shall be original. The limit amount for reimbursements is $1000.00.
If reimbursement is for mileage, the odometer readings must be provided.
Items not allowed: ·
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Northern Arizona University, South San Francisco Street, Flagstaff, Arizona 86011
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